Minutes: Parish Council Meeting 21st November 2019

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Minutes of a Parish Council meeting held on Thursday 21st November 2019 @ 7.30pm at ‘Westlow’ Mere Fisheries meeting room.

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Declaration of Interest

Cllr PA declared an interest due to planning application number 19/4599C


Part 1 Public and Press present



Councillor P Amies, PA

Councillor V Brown VB

Councillor T Richardson – Vice Chairman, Chaired this meeting. TR

Councillor J Spence JS

J Mason – Clerk

K Marsh – Clerk newly appointed


Public Forum

2 members of the public present. A complaint regarding GRAHAM was discussed where a road sweeper went through a red light. The resident complained directly to GRAHAM who dealt with this very efficiently.  The resident wished for the Parish Council to be made aware of two incidents which Mr D Cawthra of GRAHAM dealt with.

The resident enquired why so many trees had been taken down on Giantswood Lane. Cllr VB spoke about the PC protection policy for the trees that need protecting around the new road.  Members of the public left at 19.40


114/19 Apologies for absence

Cllr M Wakerly (Chairman) due to work commitments. Cllr J Wray (ward councillor) no apologies submitted.


115/19 Minutes

Cllr JS proposed the following amendments: 108/19 Congleton Link Road was amended to.  “A road sweeper was behaving dangerously, without consideration for other road users.  The matter was reported to Graham who have dealt with it and assurances have been received that ‘it will not happen again.’”

Item 108/19 Fly Tipping on Giantswood Lane was amended to “The clerk and Cllr JS had resolved the fly tipping with Ms Caroline Griffies ANSA and new bins had been delivered to the offending household.”

Item 114/19 Chairman & members report.  “A resident from Giantswood Lane had arranged and met with the Bloors site manager to discuss the trees within his boundary.  Cllr JS had attended in support.”

Subject to the following amendments it was proposed the minutes were accepted.

Resolved that the minutes of the meeting held on 16th October 2019 be approved and signed with three amendments made, as above.


116/19 Trees on Westlow Mere by the bridleway / footpath

After the last meeting there seemed to be no works completed on the trees that had been identified as either dangerous or diseased.  It was agreed the clerk would contact Westlow Mere Fisheries to communicate monies had been granted to assist with the works.


117/19 Rural Lane Improvement Plan

The Clerk reported that the Clerk had posted a letter to residents on Smithy Lane to let them know about the works being done to restore passing places. Cllr TR had been on a walk down Smithy Lane with a resident who had concerns at the last meeting.  Cllr TR proposed that the works were carried out in the spring next year.

Resolved that it was agreed to postpone the work until the spring.

Resolved the clerk would ensure three quotes were obtained to carry out the work.


118/19 Highways

Congleton Link Road. The current clerk meets with GRAHAM every six weeks.  It was agreed Cllr PA would still attend these meetings but it would be clerked with the retiring clerk.


Water on Smithy Lane.  It was noted Ms G Kidd had resigned from Cheshire East Highways. She had communicated that it was very unlikely Cheshire East Highways would approve the cost of establishing where the drain is on Smithy Lane that caused the drainage issue. The PC have had a verbal quote from James Ashbrook for £1000.  The clerk needs to obtain three quotes for the use of the radar.

Resolved that the clerk will obtain three quotes to establish where the drain is on Smithy Lane. Resolved that the clerk will gain written confirmation from the land owner that access is allowed on his field.


Mill Lane BT Chamber. There had been a site meeting with the clerk, Cheshire East Highways officer, BT engineer and the resident from Mill Lane.  It had been confirmed that BT would bore a hole in the side of the chamber if Cheshire East Highways would then connect this to the main drain.  Subsequently Cheshire East Highways had declined to take this action but would install a larger gully top on the road to try and resolve the issue.

Resolved that the parish council, at this time, agree they can take no more actions.


Sign Cleaning in the Parish.  Cllr JS confirmed that the work has been completed and a good job has been done.  Cllr JS has reported back to the clerk that two more sign needed reporting. The clerk has reported them to Highways. 1. Sign on Giantswood Lane, 3377095.  Bends sign, 3/4 Mile’ sign located almost opposite Hulme Walfield Parish Church and facing SE.  Badly faded. 2. ‘Bend’ sign located just NE of Mount Pleasant Farm and facing NW.

CTC had been unable to fit the dog waste signs but Cllr VB had offered to undertake the action.  It was agreed his expenses would be reimbursed.

119/19 Business Plan.

Deferred that this would be added to the next agenda when Cllr MR is at the meeting to review.


120/19 Budget 2020/21. The budget had been circulated to members and it was discussed.  £11,000 precept asked for last year at £58 per Band D property.

Resolved the precept will be £13,000 for 2020/21.


121/19 Cheshire East

No report submitted in absence of Cllr JW.


122/19 Planning Applications. 

  • 19/4599C Sandy Lane Farm, Giantswood Lane, Hulme Walfield, CW12 2JJ – residential development for up to nine houses.

Resolved objection to be made.

  • 19/4767C 17 Fieldfare Close, Congleton, CW12 2GW – single storey rear extension.

Resolved No Objection


Bloor Homes

Resolved that need to arrange a meeting, the clerk, Cllr JS and Cllr VB would attend.


123/19 Accounts

To note the balance of accounts = £20,443.92   


  • Cheque number 100290 £265.98 Crewe Colour Printers
  • Cheque number 100289 £120.00 Mrs S Amies
  • Online payment – £58.51 Clerk expenses
  • Online payment – £115.20 Congleton Chronicle (advert for new clerk)
  • Online payment – £75.00 CHALC, Cllr T Richardson 06/11/19
  • Online payment – £233.06, Congleton Town Council (sign cleaning)

Resolved the above payments be approved and signed for as a true and accurate record.



  • £1.30 Lloyds Banking Group, share dividends.


124/19 Clerks Report

Training 2020 this was circulated to members.

Resolved the clerk would attend the Councillor’s and Clerk’s Induction Training in June.


The clerk has attended a meeting with the Congleton Town Clerk because they have a new town council and are trying to get them to focus on a business plan to move them forward.  They are looking for a sports hub of 48 acres and queried with the clerk whether the parish had any land we could offer. Congleton Town Council would like the land to be within the link road.    The Town Council may put a request in to PCs for contributions towards CAD and Congleton in Bloom.


Cllr VB has had a conversation with Cllr S Ackers Smith who is keen to come to a meeting and talk to the PC.  She is keen to promote cycling, recreation and footpaths.  She would like to get more productive feedback from the members.  The clerk has not had any requests to attend a meeting.

Resolved that clerk will make contact Cllr S Ackers Smith to invite her to the January meeting.  It was agreed this meeting would start at 7pm.


Meeting Dates for 2020 – dates distributed.


124/19 Chairman and Members Report

Cllr TR spoke about the chairmanship course he had attended.  He felt he benefitted a lot from the course.

Cllr VB attended a Remembrance Service at Somerford Booths Church.  PC has the option to donate a wreath.  Reverend Arch had previously contacted the clerk for a donation from the PC but hadn’t on this occasion.  The clerk will make contact with the Reverend in time for next years’ service.




Resolved; “That in accordance with the public bodies (Admission to meetings) Act 1960 as extended by the Local Government Act 1972 section 100 the press and public be excluded from the meeting for discussion of the under mentioned item on the grounds that the publication of the matter would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted”


Resolved Mrs Kate Marsh was appointed as the parish clerk to Hulme Walfield and Somerford Booths parish council


Appendix 1




The next meeting would be the on 16th January 2020 @ 7.00pm at ‘Westlow Mere’ fisheries.



Meeting closed at 9.35 pm













Appendix 1

Cllr VB, Cllr MW and the clerk had interviewed three candidates for the position of clerk and it had been agreed to offer the position to Mrs Kate Marsh.  The parish council discussed terms and conditions for this new employment.

Resolved the new clerk would be employed on SCP level 7. 

Resolved the parish council would instruct TCS Management to conduct payroll duties for the new clerk.

Resolved the parish council would pay for the CILCA qualification for the new clerk.

Resolved the parish council would pay the existing clerk to support the new clerk in her new role. 

Resolved the parish council would pay £75 a quarter for working from home.

There was a discussion about the clerk having no computer but it was agreed Cllr VB would speak with Sproston Parish Council’s chairman to try and share costs. He would report back at the next meeting with his findings. 

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