Agenda: Parish Council Meeting 20th May 2019 – Hulme Walfield & Somerford Booths Parish Council

You are invited to attend the Annual Parish Council Meeting on the 20th May 2019 at 7.30 pm at Westlow Mere, Giantswood Lane, Congleton CW12 2JJ in the function room.

If the members of the public are present, there will be a period of question time at the beginning and at the end of the meeting.

Declaration of Interest	To receive any declarations of interest.
Election of Chairman for the ensuing year	To sign the Acceptance of Office
PART 1 – PUBLIC AND PRESS
1. Apologies	To approve any apologies for absence
2. Minutes	To approve the minutes from 7^th March 2019
3. Register of Interests	The Clerk to distribute for completion under consideration of the New COC
4. To Elect the Vice Chairman for the ensuing year	To Sign the Acceptance of Office
5. To adopt the Standing Orders	Full Council to approve
6. To adopt the Financial Regulations	Full Council to approve
7. To adopt the new Code of Conduct	Full Council to approve
8. To adopt the General Power of Competence for 2019/20	To approve the Council continues to meet the requirements to exercise the General Power of Competence and no longer neds to use s137 as a power to spend on certain items.
9. Hulme Walfield & Somerford Booths Business plan review	Clerk to discuss
10. Councillor Responsibilities	Congleton Link Road & Highways CHALC Neighbourhood Plan & Planning x 3 Personnel x 2 Communication – newsletter and website Highways – CLR, Rural Lane Improvement Plan x 2 Bloor Homes Police Finance and Audit Compliance
11. Audit and Local Councils in England 2019/20	· To receive the final internal audit report for 2018/19 from the internal auditors Mr G Roberts and note the recommendations and action plan there in. · To receive and approve section 1 annual governance statement section 2018/19 of the AGAR and that the chairman and Clerk/RFO sign to confirm. · To receive and approve section 2 – accounting statements 2018/19 and that the chairman sign to confirm approval. To approve the public inspection period (Notice of public rights) from Monday 17^th June to Friday 26^th July 2019 inclusive. All info to be posted on the website and the noticeboards.
12. Rural Lane Improvement Plan	· Rural Lane – improvement plan. To devise a plan for the next 6 months.
13. Highways	Congleton Link Road – update from meeting on 10^th May with Dan Cawrthra Mill Lane BT Chamber – Clerk to update Clonter Bridge – Resident complaint as circulated Drainage issue on Smithy Lane – update Dog bins – the parish council to purchase dog bins A34. Any outstanding issues to be reported.
14. Alderley Gate – Bloor Homes	To report on meetings on Meeting on 4^th April and 23^rd May 201926^th February 2019 – report from the Clerk
15. Cheshire East	To suspend standing orders and receive a report from any Ward Members present
16. Planning Applications	To consider the following applications and any other since the publication of the agenda – · 19/1940C Land rear of Shannock Cottages, Giantswood Lane, Hulme Walfield – change of use of land from part grazing and part hard standing to a 30m x 40m all-weather horse-riding arena/manage. · Fieldhouse farm, Swettenham Road, Somerford Booths CW12 2JX – replacement of existing porch, addition of dormer window and timber cladding to existing dwelling. Conversion of existing garage into habitable space. Erection of car port and separate workshop.
17. Accessibility of Polling Station – noted from Elections 2019	· Cllr V Brown to propose to review the current polling station location for the Parishes residents (notes circulated)
18. Accounts	BALANCE OF ACCOUNT = £13,681.57 PAYMENTS · £146.88 JDH Business Services Ltd · £8.65 Mr M Wakerly · £259.20 Crewe Colour Printers Ltd · £96.48 CHALC Affiliation Fee · £20.00 CCA · £50.00 Flowers Cllr G Booth (Mrs J Mason) · £994.37 (£75.90 HMRC) · Clerks expanses · RECEIPTS · £5,500.00 Cheshire East precept · £286.65 HMRC VAT claim Signatures on the Bank account – to approve new signatures Internet Banking– to discuss HSBC banking proposals
19. Clerks Report	· Training 2019 · GDPR – personally owned computer equipment forms – new members to sign.
20. Chairman and Members Report
To note the next meeting date	20^th June 2019